The Information we collect:
We only collect personal identifying information when it is knowingly provided by visitors. This information can include name, e-mail address, mailing address and telephone number. We may use personal identifiable information to update you on the Canadian IBD Research Consortium (CIRC) and its events. Personal identifiable information of users will never be sold.
Principle 1 – Accountability for Personal Information
CIRC is responsible for personal information under its control.
Principle 2 – Identifying Purposes for Collecting Personal Information
CIRC will identify the purposes for which personal information is collected proximate to the time the information is collected. Where required, information will be provided to persons providing personal information specifying the purposes for which data is being collected.
Principle 3 – Limiting Collection of Personal Information
CIRC will limit the collection of personal information to that which is necessary for the purposes it has identified. Information such as name, address and contact information relating to members and researchers is collected. It will collect information by fair and lawful means.
Principle 4 – Limiting Use, Disclosure, and Retention of Personal Information
CIRC will not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information will be retained only as long as necessary for the fulfillment of those purposes.
Principle 5 – Accuracy of Personal Information
Personal information will be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used.
CIRC makes its employees aware of the importance of maintaining the confidentiality of personal information. Care is used in the disposal or destruction of personal information, to prevent unauthorized parties from gaining access to the information.
Principle 6 – Response to Breaches in Privacy
It is CIRC’s policy to minimize the negative impact of a breach, should one occur, and to take the corrective action to prevent further or repeated breaches.
We encourage you to read this Policy before using our Website. By using the Website, you agree to the terms and conditions of this Policy. If you do not agree to the terms and conditions of this Policy, please do not use the Website.
1. INFORMATION GATHERED THROUGH THE WEBSITE
CIRC gathers two basic types of information through the Website: “Personal Information”, being information from which an individual can be identified, and “Aggregate Information,” from which an individual cannot be identified.
a. Aggregate Information. When you visit and interact with the Website, CIRC and third parties contracted to provide services to CIRC may collect anonymous information from three sources: server log files, cookies, and “pixel tags”.
i. Server Log Files. Your Internet Protocol (IP) address is an identifying number that is automatically assigned to your computer by your Internet Service Provider (ISP). This number is identified and logged automatically in our server log files whenever you visit the Website, along with the time(s) of your visit(s) and the page(s) that you visited. We use the IP addresses of all Visitors to calculate Website usage levels, to help diagnose problems with the Website’s servers, and to administer the Website. We may also use IP addresses to communicate or to block access by Visitors who fail to comply with our Terms of Service. Collecting IP addresses is standard practice on the Internet and is carried out automatically by many web sites.
iii. Pixel Tags. The Website may use so-called “pixel tags,” “web beacons,” “clear GIFs” or similar means (collectively, “Pixel Tags”) to compile aggregate statistics about Website usage and response rates. Pixel Tags allow us to count users who have visited certain pages of the Website, to deliver branded services, and to help determine the effectiveness of promotional or educational materials. When used in HTML-formatted e-mail messages, Pixel Tags can tell the sender whether and when the e-mail has been opened.
b. Personal Information. You are not ordinarily required to register or provide Personal Information in order to access our Website, though certain functionalities (such as the membership program) may require registration. We collect Personal Information from you only when you voluntarily provide it to us – for example, in contacting us through the Website, answering surveys and polls, signing up for email updates and announcements, registering for volunteer positions or events, making online donations and purchasing merchandise. Personal Information may include your contact information (such as your name, postal address, telephone numbers and/or e-mail address.)
2. USE AND DISCLOSURE OF INFORMATION GATHERED THROUGH THE WEBSITE
a. Personal Information. We may use your Personal Information in any of the following ways.
i. Communications. We encourage visitors to contact us with questions and comments. Personal Information may be used in order to respond to your questions and comments.
ii. Business Purposes. We may also use your Personal Information for internal business purposes, such as analyzing and managing our operations. The Personal Information you provide through the Website may be combined with other information you provide (via online or offline means), with demographic information and other information that is publicly available, or with other information about you that CIRC may otherwise obtain online or offline.
iii. Special Promotions and Information. CIRC may use your Personal Information to provide you with e-mail updates and announcements. You may opt-out of receiving these messages from us at any time (see “Contact Us” below).
iv. Third Party Service Providers. We work with third parties who provide services, including web site hosting, data analysis, newsletter services, promotional activities, and other administrative services. We may share your Personal Information with such third parties for the purpose of enabling such third parties to provide such services.
v. Miscellaneous. Finally, we may disclose your Personal Information if we believe that we are required to do so: (i) by law; (ii) to comply with legal process or governmental requests; (iii) to enforce our Terms of Service; (iv) to protect our operations; (v) to protect the rights, privacy, safety or property of our organization, you or others; and (vi) to permit us to pursue available remedies or limit the damages that we may sustain.
3. UPDATING YOUR INFORMATION AND CONTACTING US
CIRC has procedures in place to keep Personal Information accurate, complete and up to date for the purposes for which it is collected and used. You may review the information we have collected and where appropriate you may request that it be corrected. We also provide you with several options for reviewing, correcting, updating or otherwise modifying information you have previously provided:
1. You may email us at: firstname.lastname@example.org
2. You may call us (416) 920-5035 or toll free: 1-800-387-1479
3. You may send mail to the following postal mail address:
600-60 St. Clair Avenue East, Toronto, Ontario, M4T 1N5
Please clearly indicate the information that you wish to review or have changed. We will endeavor to comply with your request as soon as reasonably possible.
Note that despite any removal of or change to Personal Information requested there may also be residual information that will remain within our databases and other records.
From time to time, we may ask you to indicate whether you are interested in receiving emails and other information from CIRC. If you elect to receive these communications, we will occasionally send you e-mails or other information that match your requests.
If at any time you wish to stop receiving these email communications from us, please let us know by emailing us using the contact information listed above in Contacting Us. Please indicate that you wish to stop receiving email communications from us.
In addition, we do not disclose your Personal Information to third parties, for the third-party’s direct marketing purposes if we have received and processed a request from you that your Personal Information not be shared with third parties for that purpose. If you would like to submit such a request, please just let us know by e-mailing us using the contact information listed above in Contact Us. Please indicate that you request that we not disclose your Personal Information to our affiliates and/or other third parties for direct marketing.